Who's an Administrative Manager?
Every office has at least one person or team looking after the organisation and its functioning. That is what an Administrative Manager does. As an administrative manager, you are the person who looks into the day-to-day running of your organisation. This could involve everything from making sure that the office supplies are stocked to calculating the ‘payroll’ of employees by keeping a note of the number of days and/or hours they spent working. You are the person everyone in your office will come to every time they have an issue with the functioning of the office.
Every organisation, from a small clinic to a multinational corporation, needs administrative managers. The extent of your role will have a lot to do with the organisation you choose to work with.
What will you do?
Where will you work?
How do you get there?
What skills would you need?
Communication Skills
Communication skills are the ability to clearly express ideas, information, and feelings, both verbally and in writing, so others can easily understand. This includes listening effectively, using the right tone, and being aware of non-verbal cues like body language. These skills help you explain your thoughts clearly, build relationships, and work better in teams. Good communication is important in almost every job, from customer service to leadership roles, because it ensures that tasks are understood and done correctly, and it helps prevent misunderstandings. build this skill
Technical Skills
Technical skills refer to the specific knowledge and abilities required to perform particular tasks, often related to technology, engineering, computer science, or specialized fields. These skills encompass a wide range of competencies, including proficiency in software applications, programming languages, data analysis tools, and technical writing. Mastering technical skills allows individuals to effectively utilise tools and technologies relevant to their job roles. Strong technical skills will enable professionals to troubleshoot issues, implement solutions, and contribute to innovation within their organisations. build this skill
Analytical and Data Skills
Analytical and data skills involve the ability to evaluate information, interpret data, and draw insights to solve problems or make informed decisions. These skills require critical thinking, logical reasoning, and proficiency in working with data sets, often using tools like Excel, SQL, or statistical software. This skill set helps you break down complex problems, identify patterns, and make data-driven decisions. In the workplace, strong analytical and data skills allow you to provide insights that guide strategies, optimise processes, and drive innovation. They are essential for roles involving research, business analysis, marketing, finance, and operations. build this skillHow do you make it to the top ranks?
Intern
You would be handling simple tasks such as scheduling meetings, maintaining a record of office stationery, overseeing housekeeping activities, etc.
Administrative Executive
You would be working as a full-time employee in an organisation and handling specific tasks assigned tasks. You would mainly look after coordinating with new joinees, travel bookings, managing office inventory, recruiting housekeeping staff, etc.
Administrative Coordinator
You will answer and route calls, guide visitors to the appropriate parties, field interdepartmental communications, and perform office tasks, including answering emails, delivering or responding to mailings, and maintaining employee and customer records.
Senior Administrator
Your primary job would be to ensure the swift working of the office. You will look after day-to-day operations of the organisation and will be handling tasks such as hiring and overseeing office security, parking, catering and technological issues. Employee’s salaries and vendor payments would be handled by you.
Administrative Manager
You would oversee the work of the administration department as a whole. You would not just take care of operations but also the budgets assigned to you. At times, you would be required to effectively cut costs, plan the budget spent on purchasing house-keeping material, staffing, etc. It will be your responsibility to ensure the office is well maintained, organised and secure.
Pursuing your career locally VS overseas
If you pursue a career in administration in India, you would get a good understanding of the market, which would make it easy for you to get a job here. There is a huge demand for administrative managers in India as a lot of startups are mushrooming in the city on a frequent basis. So in terms of job opportunities, you have plenty of options here. After pursuing a bachelor’s degree, you can opt for a diploma or master’s in office administration. Pursuing administration would cost you an average of INR 50,000 – INR 3,00,000 depending on the university and course. Top colleges from where you can pursue an administration career in India are DR. NGP Arts and Science College, Institute of Technology and Management, Central India Institute of Management Studies (CIIMS) and others.
Studying administration abroad would further help you broaden your knowledge in the filed as colleges abroad don’t just offer you theoretical study, but also practical knowledge. Many colleges abroad have campus selection facilities that makes it easy for you to secure a job there. It is hard to look for a job abroad with an Indian Bachelor’s degree, but you can always look to build a good network and get a job there. Studying abroad would teach you different business functions and how you can effectively handle employees and ensure swift working of the daily activities of an organisation. Pursuing administration studies abroad could cost you anywhere between INR 3,00,000 – INR 12,00,000 depending on the university and specialisation you opt for.
How much would you get paid?
The exact number will depend on where you’re working, your education, skill-set and internship experience. But we can give you a general idea.
What are your career options?
Reception
When you enter an office space, someone needs to be there to guide you. That’s what a receptionist does. A receptionist is a professional who welcomes clients and guests.Your primary job is to answer phone calls, schedule appointments, escort visitors, etc.
Accounting
An accountant is a professional who prepares and examines financial records of a company. You must ensure that the company pays its taxes on time. You will process employee salaries, perform yearly financial reviews, and curate a plan of action for the company to improve its financial status.
Data Entry
You will specialise in organising and storing data for the company. You will be completely in charge of a company’s paper documentation process and generally work on huge amounts of data. It is important for you to be proficient with using various data entry tools and have good computer skills.
IT
IT Managers are in charge of installation and maintenance of computer and laptop systems in an organisation. You will ensure that individuals are provided with tools to increase their work efficiency. You will supervise the set up of a workstation and also install the required software in computer systems. You will also manage a company’s technological inventory and coordinate with internet providers.
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